Payroll & Forms

Payroll checks will not be issued unless tax and I-9 forms are completed. Please check the last page of the I-9 form for acceptable identification that needs to be shown in person to Human Resources.

Payroll Calendar

2025 Faculty and Administrative Staff

Pay Day	Pay Date	Pay Period
Wednesday	January 15	January 1–15
Friday	January 31	January 16–31
Friday	February 14	February 1–15
Friday	February 28	February 16–28
Friday	March 14	March 1–15
Monday	March 31	March 16–31
Tuesday	April 15	April 1–15
Wednesday	April 30	April 16–30
Thursday	May 15	May 1–15
Friday	May 30	May 16–31
Friday	June 13	June 1–15
Monday	June 30	June 16–30
Tuesday	July 15	July 1–15
Thursday	July 31	July 16–31
Friday	August 15	August 1–15
Friday	August 29	August 16–30
Monday	September 15	September 1–15
Tuesday	September 30	September 16–30
Wednesday	October 15	October 1–15
Friday	October 31	October 16–31
Friday	November 14	November 1–15
Friday	November 28	November 16–30
Monday	December 15	December 1–15
Wednesday	December 31	December 16–31

2025 Hourly Staff

Pay Period	Pay Date	Time Sheets due at 11:59 p.m.
December 21–January 3	January 10	January 5
January 4–17	January 24	January 19
January 18–31	February 7	February 2
February 1–14	February 21	February 16
February 15–28	March 7	March 2
March 1–14	March 21	March 16
March 15–28	April 4	March 30
March 29–April 11	April 18	April 13
April 12–25	May 2	April 27
April 16–May 9	May 16	May 11
May 10–23	May 30	May 25
May 24–June 6	June 13	June 8
June 7–20	June 27	June 22
June 21–July 4	July 11	July 6
July 5–18	July 25	July 20
July 19–August 1	August 8	August 3
August 2–15	August 22	August 17
August 16–29	September 5	August 31
August 30–September 12	September 19	September 14
September 13–26	October 3	September 28
September 27–October 10	October 17	October 12
October 11–24	October 31	October 26
October 25–November 7	November 14	November 9
November 8–21	November 28	November 23
November 22–December 5	December 12	December 7
December 6–19	December 26	December 21

2025 Student Staff

	PAY PERIOD	Pay Date	Time Sheets due at 11:59 p.m.
ST01	December 14–27	January 3	December 17
ST02	December 28–January 10	January 17	January 12
ST03	January 11–24	January 31	January 26
ST04	January 25–February 7	February 14	February 9
ST05	February 8–21	February 28	February 23
ST06	February 22–March 7	March 14	March 9
ST07	March 8–21	March 28	March 23
ST08	March 22–April 4	April 11	April 6
ST09	April 5–18	April 25	April 20
ST10	April 19–May 2	May 9	May 4
ST11	May 3–16	May 23	May 18
ST12	May 17–30	June 6	June 1
ST13	May 31–June 13	June 20	June 15
ST14	June 14–27	July 3 (Thursday)	June 29
ST15	June 28–July 11	July 18	July 13
ST16	July 12–25	August 1	July 27
ST17	July 26–August 8	August 15	August 10
ST18	August 9–22	August 29	August 24
ST19	August 23–September 5	September 12	September 7
ST20	September 6–19	September 26	September 21
ST21	September 20–October 3	October 10	October 5
ST22	October 4–17	October 24	October 19
ST23	October 18–31	November 7	November 2
ST24	November 1–14	November 21	November 16
ST25	November 15–28	December 5	November 30
ST26	November 29–December 12	December 19	December 14

2026 Faculty and Administrative Staff

	Pay Period	Pay date
SM01	January 1–15, 2026	Thursday, January 15
SM02	January 16–31, 2026	Friday, January 30
SM03	February 1–15, 2026	Friday, Februray 13
SM04	Febraury 16–28, 2026	Friday, February 27
SM05	March 1–15, 2026	Friday, March 13
SM06	March 16–31, 2026	Tues., March 31
SM07	April 1–15, 2026	Wed., April 15
SM08	April 16–30, 2026	Thursday, April 30
SM09	May 1–15, 2026	Friday, May 15
SM10	May 16–31, 2026	Friday, May 29
SM11	June 1–15, 2026	Mon., June 15
SM12	June 16–30, 2026	Tues., June 30
SM13	July 1–15, 2026	Wed., July 15
SM14	July 16–31, 2026	Friday, July 31
SM15	August 1–15, 2026	Friday, August 14
SM16	August 16–31, 2026	Mon., August 31
SM17	September 1–15, 2026	Tues., September 15
SM18	September 16–30, 2026	Wed., September 30
SM19	October 1–15, 2026	Thursday, October 15
SM20	October 16–31, 2026	Friday, October 30
SM21	November 1–15, 2026	Friday, November 13
SM22	November 16–30, 2026	Mon., November 30
SM23	December 1–15, 2026	Tues., December 15
SM24	December 1–31, 2026	Thursday, December 31

2026 Hourly Staff

	PAY PERIOD	Pay Date	Time Sheets due (at 11:59 p.m.)
HR01	December 20–January 2	Friday, January 9	Sunday, January 4
HR02	January 3–16	Friday, January 23	Sunday, January 18
HR03	January 17–30	Friday, February 6	Sunday, February 1
HR04	January 31–February 13	Friday, February 20	Sunday, February 15
HR05	February 14–27	Friday, March 6	Sunday, March 1
HR06	February 28–March 13	Friday, March 20	Sunday, March 15
HR07	March 14–27	Friday, April 3	Sunday, March 29
HR08	March 28–April 10	Friday, April 17	Sunday, April 12
HR09	April 11–24	Friday, May 1	Sunday, April 27
HR10	April 25–May 8	Friday, May 15	Sunday, May 10
HR11	May 9–22	Friday, May 29	Sunday, May 24
HR12	May 23–June 5	Friday, June 12	Sunday, June 7
HR13	June 6–19	Friday, June 26	Sunday, June 21
HR14	June 20–July 3	Friday, July 10	Sunday, July 5
HR15	July 4–17	Friday, July 24	Sunday, July 19
HR16	July 18–31	Friday, August 7	Sunday, August 2
HR17	August 1–14	Friday, August 21	Sunday, August 16
HR18	August 15–28	Friday, Sept 4	Sunday, August 30
HR19	August 29–September 11	Friday, September 18	Sunday, September 13
HR20	September 12–25	Friday, October 2	Sunday, September 27
HR21	September 26–October 9	Friday, October 16	Sunday, Oct 11
HR22	October 10–23	Friday, October 30	Sunday, Oct 25
HR23	October 24–November 6	Friday, October 30	Sunday, October 25
HR24	November 7–20	Friday, November 13	Sunday, November 8
HR25	November 21–December 4	Friday, December 11	Sunday, December 6
HR26	December 5–18	Thursday, December 24	Tues., December 15

2026 Student Staff

	PAY PERIOD	Pay Date	Time Sheets due (at 11:59 p.m.)
ST01	December 13–26, 2025	Friday, January 3	Wed., December 17
ST02	December 27–January 9	Friday, January 16	Sunday, January 11
ST03	January 10–23	Friday January 30	Sunday, January 25
ST04	January 24–February 6	Friday, February 13	Sunday, February 8
ST05	February 7–20	Friday, February 27	Sunday, February 22
ST06	February 21–March 6	Friday, March 13	Sunday, March 8
ST07	March 7–20	Friday, March 27	Sunday, March 22
ST08	March 21–April 3	Friday, April 10	Sunday, April 7
ST09	April 4–17	Friday, April 24	Sunday, April 19
ST10	April 18–May 1	Friday, May 8	Sunday, May 3
ST11	May 2–15	Friday, May 22	Sunday, May 17
ST12	May 16–29	Friday, June 5	Sun, May 31
ST13	May 30–June 12	Thursday, June 18	Sunday, June 14
ST14	June 13–25	Friday, July 3	Sunday, June 28
ST15	June 27–July 10	Friday, July 17	Sunday, July 12
ST16	July 11–24	Friday, July 31	Sunday, July 26
ST17	July 25–August 7	Friday, August 14	Sunday, Aug 9
ST18	August 8–21	Friday, August 28	Sunday, Aug 23
ST19	August 22–September 4	Friday, September 11	Sunday, September 6
ST20	September 5–18	Friday, September 25	Sunday, September 20
ST21	September 19–October 2	Friday, October 9	Sunday, October 4
ST22	October 3–16	Friday, October 23	Sunday, October 18
ST23	October 17–30	Friday, Nov 6	Sunday, November 1
ST24	October 31–November 13	Friday, Nov 20	Sunday, November 15
ST25	November 14–27	Friday, December 4	Sunday, November 29
ST26	November 28–December 11	Friday, December 18	Sunday, December 13
ST27	December 12–25	Friday, December 31	Sunday, December 20

Tax Forms

Federal W-4
Michigan W-4
Federal I-9 (note the documents needed for the I-9)

Direct Deposit Signup

Direct Deposit Form

Instructions to sign up online

Log in to to the Hope College App
Under Tools in the left sidebar, expand My College Account and select Employee Information
On the Employee Dashboard, select Direct Deposit Information
In the Proposed Pay Distribution section, select Add New
Enter your bank routing number and account number
1. Bank routing number: the first nine numbers from the left at the bottom of your check. The name of your bank should populate automatically. If it doesn't, you will need to complete the rest of setup with Human Resources.
2. Account number: The other numbers printed at the bottom of your check (neither the routing number nor the check number) are your account number.
Select the Account Type from the drop-down list
Select the desired option (Use Remaining Amount, Use Specific Amount, Use Percentage) and enter appropriate information for selection
Note: When splitting between more than one accounts, the “Use Remaining Amount” account needs to be entered first
Click the acknowledgement checkbox
Click on the Save New Deposit button

If you would like to have your pay amount directed to more than one bank and/or account number, repeat this process. Contact the payroll office (x7820) with any questions.

Instructional Videos

Timesheets (Hourly Staff)
Timesheets (Student Staff)
Leave Reports (Salaried Staff)

Student Forms

Faculty/Staff Forms

Request to view personal records
Contribute to Hope via payroll deduction
Employee Address Changes – please utilize instruction below

Instructions to Submit Employee Address, Phone, and/or Email Changes Online

Log in to to the Hope College App
Under Tools in the left sidebard, expand My College Account and select Employee Information
On the Employee Dashboard, select the My Profile button
Click on either More Personal Information in the left sidebar or one of the pencil icons on the right side of the screen
To Update Address*
1. In the address section, click Add New
2. Select Self-Reported (as type for address)
3. Enter appropriate information
4. Click on Add
To Update Email or Phone
1. Click on the pencil icon for the information you wish to edit
2. Update the information
3. Click on Update
To Add Email or Phone
1. In the appropriate section, click Add New
2. Select the appropriate Type from the available options in the drop-down list
3. Enter new information
4. Click on Add

*Address updates are processed byHR two–three times per week, at which time they are updated to PR Address Type. This information is then available for all departments on campus including Human Resources for payroll and benefits, and third party administrators (Transamerica, Blue Cross, Caremark, etc.).

Former Employees: Click here for instructions on how to update address in Hope app

Instructions to Submit Employee Name Changes Online

To request a change to your legal name, please submit your legal documentation to Human Resources at hr@hope.edu or bring it to the HR office in person.

To update how your preferred name is displayed in the Employee Directory and other digital records, submit the Faculty/Staff Directory Update form.

Employee Status Forms

Professional Development Forms

Professional Development Plan